Writing a to-do list. If the tasks on the list are too daunting, break them apart into smaller tasks.
Changing location to an unfamiliar place. The less familiar the better. The changed context often makes motivation easier (not sure whether this helps other people).
W.r.t. maintaining a to-do list, I’ve noticed that, for me, at this time in my life (the last year or so), seldomly referencing a to-do has aided me in more quickly getting my work finished (both at my job and with my projects). As a result of seldomly referencing (looking at / thinking about) the to-do list, my behavior surrounding task completion has changed: I now pause, think of a task, and then decide to do the task, knowing that while I am doing this task I am getting closer to my end, whereas previously I could not be doing any task with often thinking about the other tasks remaining on the to-do list. Of late, there is just me and the task at hand, with very rare planning sessions, usually on the order of every 2-4 weeks where I reference a to-do list.
Historically, I’ve maintained long to-do lists, sorted by urgency and importance. Oftentimes I would go back and forth between tasks, i.e. task-switching, within the same day. To counter this, I would maintain another to-do list (keeping the longer one away), where this one I’d keep before me during my tasks, with a single written task, which I would cross out once completed. Despite these methods (the “backlog” and the one-task-at-a-time list), I found that, at times, the existence of these to-do lists resulted in my mind frequently reciting their items, and this recitation was enough to pull me away from the task at hand.
I’ve not attempted to quantitatively measure my productivity, so I do not have metrics to coincide with the aforementioned change in productivity.
This method is interesting to me and I’d like to get into it someday. Personally I keep finding that whenever I decline to write something down, that one thing will come back to bite me a few days later (because I’d forgotten it). Do you find that you’re able to mentally keep track of things better than before, even if they’re just vaguely in the back of your mind?
So far I’ve not had this issue (i.e, …that one thing will come back to bite me a few days later...) with my obligations but have had it with some private projects. Infrequently referencing my obligations in to-do list format allows them to stress me adequately, as they occur first on my mind and aren’t detracted from by the gravity of the other tasks I have, which would be easily visible and “present” if on a nearby to-do list.
Having a complex task system containing both job-related obligations and private work tasks somewhat deprioritizes the job-related obligations for me[1], relative to how I believe most people might prioritize their job-related obligations, and the near absence of my multiple to-do lists has allowed me, of late, to “calibrate my stress” (the levels of stress I mention here are not severe).
Do you find that you’re able to mentally keep track of things better than before...
I am better mentally able to keep track of job-related obligations (which, for the time being and as far as I’ve surmised, are more important than my private projects / tasks) but less able to remember private project tasks. The magnitude of a task that comes to mind naturally is felt more strongly than if I had proceeded through the same task from a list. I’ve been tackling tasks that cause me higher levels of stress sooner.
Why? I expect that I have more trouble than is average separating “job” versus “non-job” work, meaning that how much I value one over the other oscillates.
Other options:
Writing a to-do list. If the tasks on the list are too daunting, break them apart into smaller tasks.
Changing location to an unfamiliar place. The less familiar the better. The changed context often makes motivation easier (not sure whether this helps other people).
W.r.t. maintaining a to-do list, I’ve noticed that, for me, at this time in my life (the last year or so), seldomly referencing a to-do has aided me in more quickly getting my work finished (both at my job and with my projects). As a result of seldomly referencing (looking at / thinking about) the to-do list, my behavior surrounding task completion has changed: I now pause, think of a task, and then decide to do the task, knowing that while I am doing this task I am getting closer to my end, whereas previously I could not be doing any task with often thinking about the other tasks remaining on the to-do list. Of late, there is just me and the task at hand, with very rare planning sessions, usually on the order of every 2-4 weeks where I reference a to-do list.
Historically, I’ve maintained long to-do lists, sorted by urgency and importance. Oftentimes I would go back and forth between tasks, i.e. task-switching, within the same day. To counter this, I would maintain another to-do list (keeping the longer one away), where this one I’d keep before me during my tasks, with a single written task, which I would cross out once completed. Despite these methods (the “backlog” and the one-task-at-a-time list), I found that, at times, the existence of these to-do lists resulted in my mind frequently reciting their items, and this recitation was enough to pull me away from the task at hand.
I’ve not attempted to quantitatively measure my productivity, so I do not have metrics to coincide with the aforementioned change in productivity.
This method is interesting to me and I’d like to get into it someday. Personally I keep finding that whenever I decline to write something down, that one thing will come back to bite me a few days later (because I’d forgotten it). Do you find that you’re able to mentally keep track of things better than before, even if they’re just vaguely in the back of your mind?
So far I’ve not had this issue (i.e, …that one thing will come back to bite me a few days later...) with my obligations but have had it with some private projects. Infrequently referencing my obligations in to-do list format allows them to stress me adequately, as they occur first on my mind and aren’t detracted from by the gravity of the other tasks I have, which would be easily visible and “present” if on a nearby to-do list.
Having a complex task system containing both job-related obligations and private work tasks somewhat deprioritizes the job-related obligations for me [1], relative to how I believe most people might prioritize their job-related obligations, and the near absence of my multiple to-do lists has allowed me, of late, to “calibrate my stress” (the levels of stress I mention here are not severe).
I am better mentally able to keep track of job-related obligations (which, for the time being and as far as I’ve surmised, are more important than my private projects / tasks) but less able to remember private project tasks. The magnitude of a task that comes to mind naturally is felt more strongly than if I had proceeded through the same task from a list. I’ve been tackling tasks that cause me higher levels of stress sooner.
Why? I expect that I have more trouble than is average separating “job” versus “non-job” work, meaning that how much I value one over the other oscillates.
Step zero: Prepare a pen and pencil, so that you can put things on your to-do list when you remember them.