I have two task inboxes, one for work and one for personal. At the end of the day for work and sporadically for my personal life, I triage the incoming tasks*. For work this involves assigning between:
Asana upcoming for smalls or the “Possible Sprint Goals” project for larger tasks
The correct project backlog, tagged appropriately
Doing any that are less than 2 minutes
For personal this is a pretty quick:
Do now if < 2 minutes
Put in Personal Tasks, possibly tagged with a date and category
I do the work ones at the end of every day. I have some tasks that rely on me doing them at the end of the day that are valuable (I block slack during parts of the day, so sending messages happens at end of day), which keeps me motivated to do the review. It takes 10-40 minutes depending on how many tasks I generated. Most of the time is spent doing the < 2 minute tasks.
I select work tasks to work on at the start of every day from my “Upcoming” section and put them into the “Today” section of Asana.
There are several good environments for me to do personal triage. When I’m resting in between weightlifting sets at the gym, when I’m on public transit, and when I’m taking rideshare. (Aside: these are also good places to do Anki.) Combined, they’re more than enough to finish the triage. I’d say it averages about 5 minutes per day currently, though in the past it was more.
I work on Personal tasks on the weekends, often at a cafe.
* Tasks can range anywhere from “order measuring spoons on amazon”, or “figure out how recommendations should work on the Forum”. I have a bunch of low friction systems for taking notes which I can expand on if people are interested.
My pen and physical paper are digitized and synced with evernote. I then usually create regular notes from the notebook pages during my personal review.
5)Aquanotes in my shower which I manually add to Evernote
Waterproof notepad
6) Keyboard shortcut that pipes my mac’s system clipboard to Asana
Better Touch Tool shortcut to run a bash command which hits a Zapier webhook API. I write the text, cut it, and hit ⌘⌃A
I have two task inboxes, one for work and one for personal. At the end of the day for work and sporadically for my personal life, I triage the incoming tasks*. For work this involves assigning between:
Asana upcoming for smalls or the “Possible Sprint Goals” project for larger tasks
The correct project backlog, tagged appropriately
Doing any that are less than 2 minutes
For personal this is a pretty quick:
Do now if < 2 minutes
Put in Personal Tasks, possibly tagged with a date and category
I do the work ones at the end of every day. I have some tasks that rely on me doing them at the end of the day that are valuable (I block slack during parts of the day, so sending messages happens at end of day), which keeps me motivated to do the review. It takes 10-40 minutes depending on how many tasks I generated. Most of the time is spent doing the < 2 minute tasks.
I select work tasks to work on at the start of every day from my “Upcoming” section and put them into the “Today” section of Asana.
There are several good environments for me to do personal triage. When I’m resting in between weightlifting sets at the gym, when I’m on public transit, and when I’m taking rideshare. (Aside: these are also good places to do Anki.) Combined, they’re more than enough to finish the triage. I’d say it averages about 5 minutes per day currently, though in the past it was more.
I work on Personal tasks on the weekends, often at a cafe.
* Tasks can range anywhere from “order measuring spoons on amazon”, or “figure out how recommendations should work on the Forum”. I have a bunch of low friction systems for taking notes which I can expand on if people are interested.
That sounds interesting.
1) Evernote quick entry on my mac
⌘⌃N <text> ⌘⏎
2) Evernote quick entry on my phone
Theres a setting to keep it it the notifications menu. Then I can just pull it down click the new note card, type text and hit save.
3) Ok Google tell Evernote ___
IFTTT integration
4) My Livescribe notebook which syncs to Evernote
My pen and physical paper are digitized and synced with evernote. I then usually create regular notes from the notebook pages during my personal review.
5) Aquanotes in my shower which I manually add to Evernote
Waterproof notepad
6) Keyboard shortcut that pipes my mac’s system clipboard to Asana
Better Touch Tool shortcut to run a bash command which hits a Zapier webhook API. I write the text, cut it, and hit ⌘⌃A
7) Ok Google tell Asana ___
Ditto above
I’m an Evernote and Asana power user as well, but that 6) was next level even for me! Really ingenious, thanks for the tip!
Here’s the terrible hack of a bash command (not script actually)